EU Data Act Switching Notice

We, Giesecke+Devrient Currency Technology GmbH offer data processing services ("Services") as defined in Regulation (EU) 2023/2854 of the European Parliament and of the Council of 13 December 2023 on harmonised rules on fair access to and use of data and amending Regulation (EU) 2017/2394 and Directive (EU) 2020/1828 ("EU Data Act"). 

The purpose of this notice is to provide to our customers located in the European Economic Area ("EEA°Customer(s)") certain information relating to our Services which we are obligated to provide under Artt. 26, 28 and 29 of the EU Data Act. EEA°Customers should note that the information below may not apply to all EEA°Customers, if the terms of the contract with the individual EEA°Customer ("Contract") provide otherwise.

Jurisdiction of our ICT infrastructure

Our Services to EEA°Customers are hosted in the EU Azure Cloud of Microsoft Corporation ("Azure").

technical, organisational and contractual measures to prevent international governmental access

EEA°Customers contract with Giesecke+Devrient Currency Technology GmbH, an EU entity.

For Azure’s safeguards to prevent international governmental access, please see the information provided by Azure at

https://www.microsoft.com/en/trust-center/privacy/european-data-boundary-eudb

standard service fees

Service Fees are negotiated individually. For the service fees applicable to you, please refer to your Contract.

early termination fees

In the event of early expiry of the Contract due to switching ("Early Expiry") a "Termination Fee" is payable which is calculated based the fees which would have accrued and been payable ("Unpaid Amounts") for the remaining term of the Contract up to the point of time the Contract could have been terminated by the EEA°Customer for convenience ("Remaining Term").

The Termination Fee shall equal:

100% of the Unpaid Amounts with respect to any agreed set-up fees plus

100% of the Unpaid Amounts payable for the first 12 months of the Contract term plus

50% of the Unpaid Amounts for the remainder of the Remaining Term.

For the avoidance of doubt: The discounts agreed hereinbefore already reflect any savings in cost as well as any alternative income which G+D may be able to generate in view of the Early Expiry and such amounts will therefore not be offset against the Termination Fee.

switching charges

We charge no switching charges.

effects of switching on the data, digital assets or service architecture

In the event of switching to another provider or an internal IT system, the right to use the proprietary G+D solution (including the 3rd party proprietary G+D Qlick Sense and Databricks applications) (the "Solution") will end upon Early Expiry of the Contract. The underlying data extraction, transformation and interpretation logic is also proprietary and will neither be transferred nor disclosed.

The Input Data (see below) are not converted by the Solution and will be exported only in the same proprietary format in which they have been received.

Prorietary file formats of the 3rd party application Databricks can only be used in the identical applications.

data structures and data formats as well as the relevant standards and open interoperability specifications, in which the exportable data are available

Input Data

The data uploaded by the EEA#x00B0;Customer to the Solution and/or collected by the Solution from the EEA#x00B0;Customer’s systems (Input Data) are determined not by the Solution but by the EEA#x00B0;Customer and its systems. The content and structure of the Input Data to a large extent also define the file structures used in the Solution, e.g. columns, XML elements.

The Input Data and its documentation are the EEA#x00B0;Customer’s responsibility and are outside of the scope of the Solution.

The Solution executes a dynamic interpretation of the Input Data. This is part of the proprietary Solution. The interpretation process is proprietary and will not be transferred or disclosed.

Compass Cloud (Microsoft Azure platform):

Microsoft Azure is used as platform service to operate the Solution. The EEA#x00B0;Customer can export user lists as set forth hereinbelow.

File type

File Format

Content

User list*

.csv

E-mail, first name, last name of users which are allowed to use the systems.

*For the purpose of data transfer no additional information from the Microsoft Azure platform is needed. Additional available columns can be found at https://docs.azure.cn/en-us/entra/identity/.

Compass Data Hub (data lake and integration layer):

The Input Data and folder structures can be transferred as set forth hereinbelow. For the transfer, the data will be provided online as blob container. See Information on available switching tools below.

Folder structure

Machine reports:

<COUNTRY>/<CUSTOMER>/<MACHINE_TYPE>/<MACHINE_SITE>/<MACHINE_SERIAL_NUMBER>/<YEAR>/<MONTH>/<DAY>/

BNList reports:

<COUNTRY>/data=bnlist/<CUSTOMER>/<MACHINE_TYPE>/<MACHINE_SITE>/<MACHINE_SERIAL_NUMBER>/<YEAR>/<MONTH>/<DAY>/

Converted BNList reports (AVRO):

<COUNTRY>/data=bnlist2avro/<CUSTOMER>/<MACHINE_TYPE>/<MACHINE_SITE>/<MACHINE_SERIAL_NUMBER>/<YEAR>/<MONTH>/<DAY>/

Converted Excel files (CSV):

<COUNTRY>/data=excel2csv/<CUSTOMER>/<MACHINE_TYPE>/<MACHINE_SITE>/<MACHINE_SERIAL_NUMBER>/<YEAR>/<MONTH>/<DAY>/

Input Data and Format

File type

File Format

Content

Purpose

Machine report*

.xml, .dat, .txt, .json

Machine operation statistics and events

Charts in CSI (Qlick Sense)

BNList report*

.bin, .xml, .avro

Scanning results of individual banknotes

Charts in CSI (Qlick Sense) and analytics in CBI (Databricks)

SAP report*

.csv

Business data

Charts in CSI (Qlick Sense)

CMS export*

.csv, .xslx

Cash flow statistics

Analytics in CBI (Databricks)

*Which format is applicable, as well as the content and structure of Input Data is the EEA°Customer’s responsibility.

Compass Bankenote Intelligence (CBI):

CBI uses the 3rd party application "Databricks" (https://www.databricks.com/) to build so-called "wworkbooks"w. Each workbook comprises source code which the EEA°Customer creates as well as files which the EEA°Customer uploads (either via Compass Data Hub, as above, or directly).

The Databricks workbooks including all data can be transferred as set forth hereinbelow. For the transfer, the data will be provided online as blob container. See Information on available switching tools below. The Databricks application is part of the proprietary Solution and will not be transferred or disclosed.

File type

File Format

Content

Purpose

Databricks Workbook*

DBC (Databricks Archive)

A proprietary binary format used by Databricks to bundle one or more notebooks and related metadata together. This is often the default for bulk exports or workspace migrations.

These include individual, human-readable files such as:

  IPython Notebook (JSON, .ipy`)

  Python (.py)

  HTML (.html)

  Scala (.scala)

  SQL (.sql)

These formats correspond to the content types of individual notebooks.

Workbook export to be imported in another Databricks instance.

*As Databricks is a 3rd party application, G+D has no influence or documentation on the export format which might change during time. Please check the latest Databricks documentation in case more detailed information is needed.

Compass Sytem Intelligence (CSI):

CSI is a data warehouse application based on the 3rd party warehouse application and technology Qlik Sense (https://www.qlik.com/).

The G+D Qlick Sense application allows users to aggregate Input Data ("Statistics") and to visualize such Statistics.

The Statistics can be transferred as set forth hereinbelow. For the transfer, the data will be provided online as blob container. See Information on available switching tools below. The G+D Qlick Sense application is part of the proprietary Solution and will not be transferred or disclosed.

File type

File Format

Content

Purpose

Statistics

xslx

aggregate Input Data

Analytics

Qlick Sense provides no option to export the individual dashboard configurations, filters, etc. in standard file format, so that they could be imported to a 3rd party Qlick Sense instance which is not using the identical G+D created Qlik Sense application programming (which is proprietary to G+D and will not be transferred or disclosed).

 

Compass Transport (CTR):

CTR is a cash logistics management software mainly used by Cash in Transit (CIT) organizations. It it is regular enterprise application which manages master data, locations, stocks, verhicles, drivers, routes and more.

All data is available in a regular AzureSQL or MS SQL Database (customer choice) and can be exported by using the regular export tools of the respective database system.

File type

File Format

Content

Purpose

Data base schema

Various export available, depending on target system requirements*

Full database schema and table content

All data needed to setup and operate a cash transport system

System configuration

Structured text formats (JSON, YAML, XML)

System configuration

Technical configuration of the system

System and audit logs

CSV

Compliance and security related information on past system activities

History of activities for security and operation related analysis

* see https://learn.microsoft.com/en-us/sql/integration-services/import-export-data/import-and-export-data-with-the-sql-server-import-and-export-wizard?view=sql-server-ver17

 

Compass Cash Center (CCC):

CCC is a cash warehouse management software mainly used by large banke for their cash center operations. It it is regular enterprise application which manages master data, cash centers, machines, stocks and more.

All data is available in a regular AzureSQL or MS SQL Database (customer choice) and can be exported by using the regular export tools of the respective database system.

File type

File Format

Content

Purpose

Data base schema

Various export available, depending on target system requirements*

Full database schema and table content

All data needed to setup and operate a cash center management system

System configuration

Structured text formats (JSON, YAML, XML)

System configuration

Technical configuration of the system

System and audit logs

CSV

Compliance and security related information on past system activities

History of activities for security and operation related analysis

* see https://learn.microsoft.com/en-us/sql/integration-services/import-export-data/import-and-export-data-with-the-sql-server-import-and-export-wizard?view=sql-server-ver17

 

Information on available switching tools:

For the transfer the data will be provided online as blob container and can be accessed and downloaded via the "Microsoft Azure Storage Explorer" (https://azure.microsoft.com/en-us/products/storage/storage-explorer) or any other tool which is able to connect blob storage at the Azure cloud.